Individualised Learner Record (ILR) data must be returned according to the data collection timetable in Appendix A of the ILR Specification.
The ILR timetable sets out:
- the return date by which you must send complete data for the purposes described in the timetable
- the data uses and purpose of the return
- which types of provider need to send data for each particular return
The return date in the timetable is the hard close date for including data in the national database for that return and represents the last opportunity to send data for each return.
You must ensure that the data is returned by 6pm on the return date.
R01 – 6 September 2021
R02 – 6 October 2021
R03 – 4 November 2021
R04 – 6 December 2021 (reference date 1 November 2021)
R05 – 7 January 2022
R06 – 4 February 2022 (reference date 1 January 2022)
R07 – 4 March 2022
R08 – 6 April 2022
R09 – 6 May 2022
R10 – 8 June 2022 (reference date 1 May 2022)
R11 – 6 July 2022
R12 – 4 August 2022
R13 – 14 September 2022 (reference date 31 July 2022)
R14 – 20 October 2022 (reference date 31 July 2022)
Where the timetable includes a ‘reference date’ for any particular return, your ILR data must accurately describe all provision delivered up to and including this date.
You may include data for provision delivered after the reference date.
For returns that do not have a reference date, you must return new starters, leavers and changes in a timely way.
If you have a specific query, please use our enquiry form.