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This is recorded as Learner funding and monitoring type: Field EHC code 1 Learner has an Education Health Care plan.
See Funding rules for Additional payments.
P110 You and the employer will receive a payment towards the additional cost associated with training if, at the start of the apprenticeship, the apprentice is:
P110.1 Aged between 16 and 18 years old (or 15 years of age if the apprentice’s 16th birthday is between the last Friday of June and 31 August); or
P110.2 Aged between 19 and 24 years old and has either an Education, Health and Care (EHC) plan provided by their local authority or has been in the care of their local authority as defined in paragraph P112.
P111 The apprentice will be eligible for a payment if they have been in the care of the local authority as defined in paragraph P112. See paragraphs P120 to P127 for more information on the care leaver’s bursary.
P112 A child in care is defined as:
P112.1 An eligible child - a young person who is 16 or 17 and who has been looked after by a UK local authority / health and social care trust for at least a period of 13 weeks since the age of 14 and who is still looked after;
P112.2 A relevant child - a young person who is 16 or 17 who has left care within the UK after their 16th birthday and before leaving care was an eligible child; or
P112.3 A former relevant child - a young person who is aged between 18 and 21 (up to their 25th birthday if they are in education or training) who, before turning 18, was either an eligible or a relevant child.
P113 Before you claim and are paid any additional payments, you must have evidence that you are eligible for them in respect of each apprentice. You must check this and either their employer or the apprentice must provide you with evidence to keep in the evidence pack. You must then report the appropriate code in the ILR.
P114 Where these payments are for apprentices aged between 19 and 24 years old at the start of their apprenticeship (see paragraph P110.2), you must include consent from the apprentice to inform their employer that they have an EHC plan or that they have been in the care of their local authority and either:
P114.1 A signed email or letter from a local authority appointed Personal Advisor to confirm they are a care leaver; or
P114.2 Evidence of an EHC plan.
P115 Where a 19 to 24-year-old apprentice does not want to inform their employer that they were previously in care then you must report the appropriate code in the ILR. This will generate the funding for you but not the employer. You must not apply the co-investment waiver (see paragraph P128). This means that you must not record the code for the waiver in the ILR. Where the apprentice agrees to inform their employer that they were previously in care, you will receive the additional payments due to the employer.
P116 These payments will be paid as follows:
P116.1 90 days after the apprentice starts, 50% will be paid if the apprentice is still undertaking their apprenticeship; and
P116.2 365 days after the apprentice starts, the remaining 50% will be paid if the apprentice is still undertaking their apprenticeship.
Care leavers bursary
P120 Apprentices are eligible to receive a £1,000 bursary payment if they have been in the care of a UK local authority as defined in paragraph P112.
See section in funding rules.
Learning Delivery FAM Eligibility for enhanced apprenticeship funding
For apprenticeships funded through Funding model 36, the Learning Delivery FAM type ‘Eligibility for enhanced apprenticeship funding’ (EEF) should be used to indicate eligibility for additional payments.
EEF code 2
Entitlement to 16-18 apprenticeship funding where the learner is 19 or over.
Record EEF code 2 when:
the apprentice is restarting a programme on or after their 19th birthday and was aged 16 to 19 when they originally started.
the apprentice is aged 19-24 and has an EHC plan.
The apprentice has transferred to a new apprenticeship pathway within the same framework, was aged 16-18 at the start of the programme, and is aged 19+ when they transfer to the new pathway. This only applies when the original programme was funded through Funding model 36.
EEF code 4
Entitlement to extended funding for apprentices.
Record EEF code 4 when the apprentice has been in the care of the local authority as defined in the Funding Rules.
If an apprentice started their programme aged 18 and then is 19+ when they start one of their component aims within the programme, an EEF code is not required.
If an apprentice is recorded with the FAM type EEF due to restarting their programme, then the Restart indicator (RES) must also be recorded in the Learning Delivery FAM fields.
We have our first learner with an EHC plan. I have contacted our MIS provider to ask for advice as to how we log this on the learner's ILR and how we would claim with our monthly upload. Unfortunately they do not provide advice on funding issues. Can anyone advise what we need to do to ensure the learner receives the bursary (along with ourselves and the employer) with the rest of our funding?