Apprenticeship Completion Status and resits


Hi All

Following much discussion about what to do with resits, I have received the following from the Service Desk that I wanted to share here:


Dear Steve,

You contacted apprenticeship service support on 29 September 2020.

Ticket reference number: 84210​.

If the learner decides to resit the EPA, that learning aim should be closed with the initial outcome.

The Provider Support Manual provides a useful guidance on recording standard completions. The information can be found under
Section 6 Completing the ILR: recording apprenticeship programmes, then "Additional guidance for apprenticeships recorded on Funding model 36", accessible on:

Towards the bottom the three last chapters:

  • Funding model 36: recording learning outcomes
  • Recording apprenticeship framework completions
  • Recording apprenticeship standard completions

advise of certain points of the apprenticeship.

When the training is done, you will need to add the learning actual end date, and have an outcome of 8, irrelevant of if the learner then passes or fails EPA, the provider needs to amend the outcome and place in the achievement date. This will give the completion payment, as it's based on the achievement date being in, not the outcome.

The Provider Support Manual also advises on what to do if there is a resit, as well as if more learning is required before the learner takes the resit.

In addition, please refer also to the Section 5 Completing the ILR: recording learner changes"Recording learning outcomes", accessible on:
The Recording learning outcomes that talks about resits.

I hope this information was helpful for you. 


So, it's definitely INITIAL COMPLETION of the EPA, not ACHIEVEMENT that we record.


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Martin West

Hi Steve,

I do not agree with the answer given by the ESFA as the documentation (PSM) only covers resits of aims and not EPA resits.

See the following:

Recording retakes and resits

If a learner undertakes a learning aim, finishes learning, takes the final assessment and fails, then this aim should be closed and recorded as ‘not achieved’ (Outcome code 3).

Where this learner is then identified as needing further support or additional learning in order to pass the assessment, then a new learning aim should be recorded as a restart with a Funding adjustment for prior learning to account for the new learning required to pass the resit. You must not amend the original, closed learning aim.

Where no further learning is required and the learner is only resitting the assessment or exam, then this is not funded by the ESFA and a new aim must not be recorded.

This applies to aims so if you have closed the Programme aim how do you record an EPA resit outcome?

Louise Tomkins

Hi Steve,

Thanks for this, however, this raises another question for me that none of the guidance they refer to answers the question.

If a student fails part of the first full attempt at EPA, I get we enter the achievement date and 'no achievement', but can we then update the status to 'achieved' once they have re-sat and passed (no restudy just re-take of assessment)?

If we can, then do we update the achievement date too otherwise the data will suggest it was achieved on an incorrect date?

Do you have an opinion on this?

Many thanks



Hi Louise!

This was exactly my question back after getting this. I think it *implies* we don't change the date, just the Outcome field, but asked for confirmation.

After all, the field isn't about *achievement* (despite it's annoying name) but completion.

Louise Tomkins

Ok, thanks Steve, I will await your update.

Many thanks


Don't hold your breath, took seven weeks to get this far ;)


(NB there have been other updates, but none of them are clear, so still trying to get a proper answer!)

Balraj Ray

Hi Steve

We have an apprentice that failed the initial EPA in this academic year, but has now re-sat and passed. Did Service Desk respond to your query?




No, but thanks for reminding me to chase it!

The path of least resistance for your learner, so you get the money, is to mark them 2&1 with the ach date as the resit.