Yvonne Quinn




I have an apprentice showing up on the FRM08 report.  The learner enrolled 04/03/19 and went on a break in learning 26/11/19, and is still not back from the break as  has just had treatment for cancer and isn't allowed back into work until January.  Is this report going to count her a WD for the QAR?  Is there any way to stop this happening?


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Martin West

Hi Yvonne,

The latest business rules 2019 to 2020 for this are:

41 We treat learning aims as withdrawals for the overall QAR methodology where they have a ‘Completion status’ of 6 (‘Learner has temporarily withdrawn from the aim due to an agreed break in learning’) and where either:

  1. they do not have a corresponding restart record in the same funding year or in the following two funding years, OR
  2. the planned break recorded in the R14 ILR return for 2018 to 2019 has no corresponding restart record in the R04 ILR return of 2020 to 2021

In your case where the BIL was on 26/11/2019 in the 2019 to 2020 funding year this will give until the R04 ILR return of 2021 to 2022 to include a restart record to avoid this counting as a withdrawal in a future QAR.



So, FRM08 just shows you anyone that's been out for a year and is *not* linked to the QAR calculation. There is no restriction (provided the Framework or Standard is still available) on how long a break can be.

The QAR Rule about breaks is learners have to miss a *whole academic year of returns* AND not be back by the subsequent R04 to be a fail, HOWEVER, if they do then return, they'll count positively eventually.

So, because your learner was active in 19/20, as long as they're back by R04 in 21/22 it won't be an issue.

(yes this is a bit unfair on learners who go on a break in June/July, but there we are)

Yvonne Quinn

Thank you, so I will ignore this for this year