Shannon Henk

Employer change and DLOCK_10 error

Created

We had an apprentice change from a levy-paying employer to a non-levy employer, with only 1 day between the change. As per ESFA guidance, the learner continued on the same learning aim - the new employer id and employer status apply date were entered on the ILR. The total negotiated training price of the apprenticeship and the learning aim start date, 1 October 2019, remained unchanged for the ILR.

 

On the DAS, the new employer entered the total negotiated price as the residual amount of the total negotiated training price of the apprenticeship, from transfer date of employment, and they have entered the start date as the date the apprentice began working for their company, October 2020. Could this be the cause for the Data match error DLOCK_10? The employer has told us that they have not stopped payment, but we are getting this error.

 

If the new employer enters the total negotiated training price of the total apprenticeship on DAS, not the residual cost, and amends the start date to the date the apprentice started the learning aim, will this fix the DLOCK_10 error? 

Many thanks in advance,

Shannon

 

Replies

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Martin West

Does the Dlock error relate to the old employer?

The guidance is:

You must record a new price record on the programme aim; this price must reflect the cost of the remaining amount of the programme to be delivered with the new employer. This residual cost must be recording using AFinCode = 3 for training and AFinCode = 4 for assessment, as applicable.

This total residual cost is what the new employer should record on DAS

Shannon Henk

Thanks, Martin.

The Dlock error is related to the new employer – I’ve asked the ESFA support team but am waiting to hear back.

Would the AFin Date for AFinCode=3 and AFinCode=4 be the date the new employment started or the Emp status apply date, which is a day before?

Martin West

The date the new employment started.

Dlock 10 is only reported where the employer has stopped the Apprenticeship on DAS, they will have to dreate a new record to replace the one they have stopped.

Shannon Henk

In DAS, if the total residual cost is what the employer should record, should the employer enter the planned start date as the date the apprentice started with them or the start date of the learning aim?

Interestingly, I added the residual TNP 3 and TNP4 costs and submitted an ILR after your reply this morning, and the Data Match DLOCK_10 error is gone.
Thanks again!

Martin West

The date the apprentice started with them