Claire Ford

Wrong Planned End Date/Funding Adjustment for Prior Learning

Created

We have a learner on a Standard, who joined us in Sept 19 and have realised that the planned end date being submitted is wrong - we're showing a duration 3 months longer than it should be. I've found the part in the Provider Support Manual which explains about showing the as withdrawn on 1st Aug and restarted on 2nd Aug, but it also states that the Funding adjustment for prior learning field needs to completed. That's fine, because I know what that figure should be. However, I've also seen some comments on here that this field is only used for English & Maths. So, should I be putting something in this field or leaving it empty?

 

Thanks in advance

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Martin West

If was due to an administrative error the planned end date may be changed as long as the start date is in the current year. You never use funding adjustment on FM 36 Programme aims, I think the PSM section was related to AEB funded aims and not Apprenticeship programmes.

Claire Ford

Thanks Martin.

If I'm changing the planned end date on the ILR, do I need to make sure the planned end date on DAS changes as well? As things stand, if I correct the ILR, the DAS date will be earlier


Martin West

So, it was not only entered due to an administrative error on the ILR but also on DAS, what about the Apprenticeship Agreement and commitment statement?

The end date on DAS is not used by the funding calculations but it would be better to revise it to what was agreed with the employer and recorded on the ILR.

Claire Ford

The paperwork at least is correct!

As ever, thank you Martin


Rachel Leigh

Would you be able to just clarify on the above.  If an apprentice started in a previous funding year and it has now been identified that the planned duration of the programme was incorrect, can this be amended as Claire says above by withdrawing on 1st August 2020 and re-starting on 2nd August 2020, and should the prior learning adjustment be entered?

Thanks in advance.

Martin West

No you cannot change the planned end date just because you have now found it incorrect and you do not use the funding adjustment on Programme aims for Apprenticeships

Rachel Leigh

How can I correct this?  The apprentice is working 21 hrs/week and the programme duration for a full-time is 52 weeks, the duration wasn't extended to reflect this therefore would the learner be non-compliant if they achieve in less than 74.3 weeks (30/12 x 52)?

Martin West

As you cannot change the planned end date on the ILR you would note the issue on the commitment statement only and agree with the employer the revised planned duration as the apprentice is working only part time hours.

Rachel Leigh

Thanks Martin that's great.