Julie Maycock

Error on completed learners who are awaiting EPA

Created

Can anyone help with how to submit data for learners that have completed but who have not yet finished their EPA? I am struggling to find guidance and the guidance I did find (and followed) is still erroring. These are apprenticeship standards. Thanks

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Martin West

When the Apprentice has completed learning you enter the actual end date in the programme aim while leaving the completion status a 1 (The learner is continuing or intending to continue the learning activities leading to the learning aim) but changing the Outcome to 8 (Learning activities are complete but the outcome is not yet known).

When you are advised by the EPAO that the EPA has been completed, the outcome of the EPA (pass or fail) and the date the EPA was completed you change the completion status to 2, enter the appropriate outcome and enter the Achievement date (Completion date for standards), you will also need to enter the ACT record Date To as the same as the Achievement date.

HTH

Julie Maycock

Thanks Martin, Im sure this is the guidance I followed but will try again. I assume that the component aim should be the same?  

Martin West

As all training has been completed at the gateway point to the EPA all component aims should be recorded as completed excepting any FS aims that due to the Covid exception have not been achieved prior to the EPA.

HTH

Julie Maycock

Many Thanks

Julie Maycock

sorry, one last question....does the ESFA provide employers/providers training sessions on ILR returns and what should be completed where? 

Martin West

Not sure on that but they do document guidance see: https://guidance.submitlearnerdatabeta.fasst.org.uk/

As well as the ILR Specifications you may find the Funding Streams field collection tables and the Provider support manual useful as what you need to complete in the ILR is dependant on what type of provision you deliver.

HTH