Jessica De Melo

Small Employer Apprenticeship - Evidence

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Hi All

Does anybody know what evidence we are supposed to collect from employers who have fewer than 50 employees for the purposes of claiming full funding? Is a declaration sufficient?

TIA

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Martin West

From the funding rules:

Extra support for small employers

P134 The government will fund all of the apprenticeship training costs, up to the maximum value of the funding band for the apprenticeship, for employers employing fewer than 50 people if, on the first day of their apprenticeship, the apprentice is:

P134.1 Aged between 16 and 18 years old (or 15 years old if the apprentice’s 16th birthday is between the last Friday of June and 31 August); or

P134.2 Aged between 19 and 24 years old and has either:

P134.2.1 an EHC plan provided by their local authority; or

P134.2.2 or has been in the care of their local authority as defined in paragraph P118.

P135 You must not request any employer contribution (see paragraphs P244 to P250) to the cost of an apprenticeship up to the maximum value of the funding band if an employer employing fewer than 50 people recruits an eligible apprentice.

P136 Before any apprenticeship starts, you must have evidence that the apprentice and employer are eligible for the waiving of the employer contribution. The employer must provide evidence that they employed an average of 49 or fewer employees in the 365 days before the apprentice was recruited (using the calculation set out in paragraph P137) and you must keep this in the evidence pack.

P137 We define the number of employees as the number of people with a contract of service. This must be calculated using the average number of employees with a contract of service in the 365 days before the apprentice is recruited. If the average number of employees is 49 and the recruitment of an apprentice takes this number to 50, the employer will still be eligible to receive this extra support. However, if the average number of employees is 50 and the recruitment of apprentices takes this number to 51, the employer will not be eligible to receive this extra support.

P138 If the price negotiated by you and the employer is above the maximum value of the funding band for the apprenticeship, the employer must pay in full the difference between the band maximum and the negotiated agreed price. This cannot be funded from an employer’s apprenticeship service account.

Ruth Canham-James

The evidence we accept is a self-declaration from the employer. They can't give us confidential company wide HR, contract and payroll info, so anything they provide could only be a summary of their employee numbers anyway. I guess you could ask for a breakdown of number of employees per month, but why would that be any more valid than a single declaration that they employed an average of 49 or fewer people in the last year?

Melanie Aspinall

I do the same as Ruth for exactly the same reasons.

Jessica De Melo

Thanks All