Ben James

Learning actual end date/Gateway

Created

Internal debate requiring external assistance..

If a learner has completed all learning (i.e. all mandatory qualifications, functional skills, OTJ hours etc), but has not had a gateway review yet, would you still record them as 1/8 in the ILR, based on the fact we've received all evidence? Or would the fact there hasn't been a review of said evidence yet to ascertain whether the employer/provider are 'happy' the learner is occupationally competent and that there's no resultant need for additional learning prevent you from recording the programme as 1/8?

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Martin West

When they have completed learning then you enter the last evidenced date of in learning as the actual end date, nothing to do with gateway requirements it is simply the last day in learning.

HTH

Ben James

Thanks Martin West. I think some people in our team were getting a bit nervous as this is the first time we've had completions, so they wanted to be doubly sure.

Kelly Knights

Is 1&8 awaiting results? The actual end should be when they go through gateway and we use the date we upload the evidence to the EPAO.

Martin West

Recording apprenticeship standard completions

For apprenticeship standards that complete their learning on or after 1 August 2019, when all of the training and end point assessment elements have been completed, the following should be recorded:

  • All the component learning aims within the programme must be closed with the Learning actual end date set to the date of the last learning activity for the aim(s).
  • The programme aim must be closed with the Learning actual end date recorded as the date the training period for the programme was finished, not including the end point assessment period.
  • The programme aim must be updated with the Achievement date recorded as the date the end point assessment period for the programme was completed, whether the outcome was a success or a failure.
  • The Date applies to must be recorded on the latest Apprenticeship contract type FAM record as the same date as the achievement date for the programme aim.

When the training period for the apprenticeship standard is complete, but the end point assessment period is incomplete, the Outcome must be recorded as code 8 ‘Learning activities are complete but the outcome is not yet known’. Where the Outcome is recorded as code ‘8’, the learning actual end date must also recorded, as all learning activities have taken place.
When the end point assessment period for the apprenticeship standard is complete, the Outcome field must be updated accordingly. If the apprenticeship standard has resulted in a failure at the end point assessment, the Outcome on the programme aim must be recorded as code 3 ‘No achievement’. If the apprenticeship standard is successfully achieved following the end point assessment, the Outcome on the programme aim must be recorded as code 1 ‘Achieved’.

All open and closed learning aims that are part of the apprenticeship standard programme must be returned on the ILR until the standard is completed.

In order to be recorded as ‘Completed’ (Completion status code 2), both the training and end point assessment activities for the programme must be completed. An end point assessment that has resulted in a failed outcome can be classed as complete as long as the learner reaches the end of the end point assessment period, rather than withdrawing. If either of these have not been completed, then the programme aim cannot be recorded with Completion status code 2.