Salford

Change of mode - How to record on ILR and DAS

Created

Hi,

We have two apprentices who are changing their current mode of study. One has just completed year 2 of 5 (PT) and is moving to 2 of 3 (Accelerated). The other has completed year 1 of 3 (Accelerated) and is moving to year 3 of 5 (PT).

In these cases, do I just need to amend the planned end dates in the ILR and DAS?

Thanks,

Claire

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Martin West

You cannot change the planned end date on the ILR and it is not necessary on DAS, you should however note and agree the change in the commitment statement.

Paul Taylor

No - the general rule is that the ILR planned end date can only be changed in the first year. Changing after a year end submission will lead to you under or overclaiming funding. 

Just leave the end date as it is and when the learner completes early then you'll draw down the remaining monthly payments. You'll have to document this as evidence and explain the impact on actual OTJ  hours v planned OTJ as you'll probably fall short of that test by reducing the delivery time

Salford

Hi Martin, thanks for your reply.

Would this not have an impact on payments? If the planned end date was much before/after their actual end date?

Thanks,

Claire

Martin West

No as the payments will stay the same as original planned, although you can revise the training cost if the delivery situation has changed.

HTH

Salford

I suppose the issue is if the apprentice withdraws before the end date, we will have had less money than we should have?

Ben James

Unfortunately yes, you would, because the OPPs have been calculated over a different duration. If it'd been an administrative error there'd have been some scope to amend it (caveats notwithstanding), per the guidance here, but as it sounds like they're just transferring so you're just going to have to note it in the their file/on the Commitment Statement as Martin suggests.