Loss of apprenticeship work / 20% OTJ

That would definitely be an issue in audit as they would question the controls you have in place.

What about workshop attendance can you evidence this?

I'm guessing you don't use an e-portfolio system?

ESFA will say you should have been keeping this evidence yourself (as a provider), it should never belong to a learner alone. If you don't get audited, you can keep it knowing you really did earn it, but if audited it would be clawed back.

Hm. In my view the learner's OTJ "work" is the end product of the OTJ training delivery by the provider, so if you can clearly evidence the delivery (rather than the output) that should be sufficient. This may include a learner log of the time spent producing the work/output.

True Benjamin and although I dont know what the expected OTJ hours are for Livia's apprentice I believe just the training/workshop delivery hours are unlikely to be enough hours to cover the whole hours (in my experience.) Normally workshop delivery is backed up training the apprentice has completed at work and anything else falling under OTJ rules.

If they cant demonstrate the full hours then the learner cant go through Gateway - otherwise you will risk the funds being clawed back at audit