information about how you use ‘Get help with ESFA services’. We use this information to make the
website work as well as possible and improve government services.
You have accepted all cookies. You can change your cookie settings at any
This is a new service – your feedback will help us to improve it.
Edited 10 January 2022 16:18
I have been reading the rules and I understand that we have to refund part of the 5% Employer Co-Investment if the apprentice leaves early and the employer has paid this up front. The rules are a bit ambiguous regarding what I need to put on the ILR Learner Entry Tool.
Can someone clarify for me if it is simply totalling up the amount due each month for the duration of the apprenticeship and deducting that from the up front amount paid and adding the amount to be refunded as a PMR 3 and as a minus amount eg:
£1050.00 5% Employer Contribution paid up front
£233.33 per month for duration of apprenticeship (10 months)
£816.70 to be refunded and added as PMR 3 -816.70
Do I do the same if they have changed employer during the apprenticeship?
No one has replied to this post.
P299 When a change of circumstance results in over-payment of funds from an employer’s apprenticeship service account or government-employer co-investment, any over-payment must be repaid by you. You must follow the arrangements set out in your agreement with the employer for any over-payment by the employer.
P300 You must agree with the employer any reimbursement for employer co-investment made for learning paid for, but not undertaken; or learning delivered, but not yet paid up to the employee’s leave date, or the date of their break in learning, as needed.
From your calculations you would enter in the ILT tool PMR 3 but with a positive amount to reflect the amount repaid to the employer.
11 January 2022 09:15
Thank you for this information but I don't understand why it would be a positive amount because when we receive the 5% Employer contribution it is a positive surely a refund would have to be a negative amount?
12 January 2022 11:18
In the ILR specification the valid entries must contain a value in the range 0 to 999999.
What you are recording in PMR 3 is the positive amount refunded to the Employer although in accounting terms this would be a negative amount.
12 January 2022 11:26
I understand the PMR 3 is the key which donates its a refund.
12 January 2022 11:42