Julie Newman

Refunding Apprenticeship Employer Co-Invesment for Leavers

Edited

I have been reading the rules and I understand that we have to refund part of the 5% Employer Co-Investment if the apprentice leaves early and the employer has paid this up front. The rules are a bit ambiguous regarding what I need to put on the ILR Learner Entry Tool.

Can someone clarify for me if it is simply totalling up the amount due each month for the duration of the apprenticeship and deducting that from the up front amount paid and adding the amount to be refunded as a PMR 3 and as a minus amount eg:

£1050.00 5% Employer Contribution paid up front

£233.33 per month for duration of apprenticeship (10 months)

£816.70 to be refunded and added as PMR 3 -816.70

Do I do the same if they have changed employer during the apprenticeship?

Many Thanks

 

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Martin West

P299 When a change of circumstance results in over-payment of funds from an employer’s apprenticeship service account or government-employer co-investment, any over-payment must be repaid by you. You must follow the arrangements set out in your agreement with the employer for any over-payment by the employer.

P300 You must agree with the employer any reimbursement for employer co-investment made for learning paid for, but not undertaken; or learning delivered, but not yet paid up to the employee’s leave date, or the date of their break in learning, as needed.

From your calculations you would enter in the ILT tool PMR 3 but with a positive amount to reflect the amount repaid to the employer.

HTH

Julie Newman

Hi Martin 

Thank you for this information but I don't understand why it would be a positive amount because when we receive the 5% Employer contribution it is a positive surely a refund would have to be a negative amount?

Thanks

Martin West

In the ILR specification the valid entries must contain a value in the range 0 to 999999.

What you are recording in PMR 3 is the positive amount refunded to the Employer although in accounting terms this would be a negative amount.

HTH

Julie Newman

Hi Martin

I understand the PMR 3 is the key which donates its a refund.

Many Thanks