Molly Ellison

R131 Errors

Created

Hello,

 

I logged the following query to the ESFA "We are having trouble fixing some of our R131 errors. We have noticed that it tends to be students who have withdrawn then enrolled on a new course or transferred to a new course within the same academic year, the system seems to be confused as to which course the prior attainment should be populated on."

The ESFA response was "The Prior attainment date must match the earliest learning aim start date for the learner in your current datafile - regardless of the funding model. If this date does not match, you will need to manually amend it otherwise the learner will not pass validation until this is corrected.There should only be one prior attainment record for each learner in your current file, matching the earliest learning aim start date in that file. While some codes are usually exempt from recording Prior Attainment; at this point the validation is set to recognise a prior attainment for all learners in your data, so must be recorded."

 

However, we are still getting the R131 error when we populate the prior attainment on the earliest learning aim for the academic year, does anyone have any suggestions on how to fix this?

Replies

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Steveh

Long shot, but do the learners have any carry-in aims? ie have they got an aim that started last year in this year's ILR? The PA date should match that start date if so.

Martin West

Same as Steve:

If the learner started in a previous funding year the Prior attainment date should match that start date.

Philip Dawe

Hi Molly Ellison,

I think that the ESFA help desk and the ILR team are at odds here. The ILR guidance says that a prior attainment record must be added at the start of for each learning agreement - no mention of Academic year: from - ILR Specification: Entity: Prior Attainment (submit-learner-data.service.gov.uk)

Notes

  • This entity is completed when the learning agreement has been agreed between the learner and provider. The prior attainment relevant to the agreement is recorded on the ILR with the start date matching the earliest learning aim start date for the agreement.

  • Where all learning activities relating to the agreement have been completed and if the learner progresses into further learning with the same provider, a new learning agreement is made and a new prior attainment to reflect that learning agreement is recorded.

  • ...

Do the learners in question have other aims in your ILR that overlap the new aims? if not SLD may be seeing it as a new learning agreement  and as such is raising an error as there is no new Prior attainment record.

HTH

Phil

 

Steveh

Ah, Phil, that's not what R131 is checking, it's just checking that there *is* a PA record that matches earliest start date, not how many of them there are.

However, you are correct that the Service Desk is wrong about only having one PA record per year. The WHOLE POINT of dated PAs is so that 19-23 year olds completing an FL2 in year can go on to do non-FL2s in the same year!

(Edited)

Philip Dawe

Steveh please excuse my pedantry :-)

....but....

the rule says that "a PA record must exist that matches the earliest start date." It doesn't say whether that start date is the earliest in the Academic year/ILR return or the earliest the learning agreement/period of learning. Just a thought.

Phil

(Edited)

Steveh

I think you'll find it's "pedantry".

 

(where is the I AM MAKING A JOKE font on here??? ;))

Martin West

Philip

It’s the earliest start date in the ILR.

Philip Dawe

Martin West as ever you are spot on. 

Steveh In my defence it was MS edge that corrected my spelling - which just means I should proof read better :-)

Molly Ellison I've just done a quick test on submit learner data and as Martin says, it is looking for the earliest start date in the ILR.
What I did see though that might help you pin point your issue is that in the detailed Rule Violation Report that SLD creates for you, column F has all the Field values that it is using to do the check.
In your report what value does it have for 'LearnStartDate' and does that date match your expectation?

HTH

Phil 

(Edited)

Molly Ellison

I have just ran one of the R131 errors through the FIS for a student who started a full-time course on 06/09/2021 then withdrew on 21/09/2021, the student then began an apprenticeship on 23/09/2021. 

 

I put the prior attainment on the full-time course record beginning on 06/09/2021, however the below error messages are now appearing in the FIS "PriorAttain_01 - The Prior attainment has not been returned" and "R131 - There must be a prior attainment record matching the earliest learning aim start date for the learner". 

 

Not sure why the error message is triggering when I have put the prior attainment on the earliest record for the academic year? (This is the student's first year enrolled with us).

Jess Reading

Check your xml file to check what enrolments and their start dates are being returned in the 21/22 ILR. Also maybe check that your prior attainment records are being returned too.

Molly Ellison

Just checked the XML file and the prior attainment didn't have any dates in the file, not sure why. Has anyone found a solution for this yet?

Steveh

Best to talk to your software supplier I think?

Molly Ellison

It seems to be when a learner transfers from one funding model to another, for example the 25 funding model to 36. As it's mainly students who have transferred from a full-time course to an apprenticeship who have this error, could the dates for both employment records have anything to do with it?