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Many thanks Martin...do we still use the original programme planned end date for the new aim even though the start date would be after or do we use a new planned end date just for that aim. We've never encountered this situation before so I'm a little unsure as to what we're doing.
Emma
Be careful with the ILR when adding aims after the original programme aim ZPROG001 planned end. Some MIS systems ILR exporters will change the ZPROG001 Planned end date to be the latest PED of any aim and so you would be changing the PED of the whole programme which will lead to complications with Audit and QAR as well as affecting any remaining OPP payments for this academic year (assuming that 5 months ago is a PED in September).
Ben F.
Many thanks both. I have added the required aims as Martin advised (the service desk also confirmed this is what we should do) and run an xml export file from our MI system through FIS and Submit Learner Data successfully without error.
We have also checked the original programme planned end date remains the same in the xml export file (which it does) so hopefully we won’t be presented with any problems with regards to the above further down the line. Thank you both for your help.
Emma
Hi Martin,
Maytas has done this for pretty much as long as the ZPROG has been around. In the early years it helped to avoid errors and i do seem to remember a validation rule error (possibly around 13/14) would trigger if you tried to have a component aim PED later than a ZPROG PED. It is a perfectly sensible thing to ensure the programme aim covers the full length of the planned components of a programme otherwise it makes a mockery of having a programme aim at all. Also, since the introduction of FM36 having a shorter programme planned end makes it possible to draw down OPP funding faster than you should if the system allows the programme aim to be shorter than the component aims.
Having rules change on providers after a learner's start date and forcing additional unplanned learning is more stupid in my opinion.
Emma Ford
New aim after programme planned end date??
Created
Hi all,
We have a situation whereby a learner has passed their planned end date (by five months) and is still in learning, however must now attempt Level 2 functional skills after completing Level 1.
The learner is on a Level 2 apprenticeship standard and as a requirement only needs to achieve Level 1 functional skills, however as they did/have not reached gateway before the 31st December 2021 (as advised in the Apprenticeship Funding Rules for Main Providers 21-22 V2) they must now also attempt Level 2 functional skills before we can submit them for gateway review.
Can anybody advise how we record this situation accurately on the ILR or even if it’s possible (to start a new component aim after the programme planned end date?)
I’ve trawled through the provider support manual and ILR specification but can’t seem to find anything that suggests this can be done.
Many thanks
Emma