Rachel Jobes

End date v Achievement date errors

Created

Hi All 

We have some learners who ended so I am ending them on the ILR their achievement date is not their end date as they go through the gateway and do EPA.  I am using a system called YETI but I am under the impression the errors replicate those of the ILR.

My end date is entered and I am receiving an AchDate_12 error - I enter the achievement date as the date they achieved (imagine that!) and I get #r121#act date applies to must match the achievement date for this aim.  I have checked and the date on the act is the learning end date.

I then changed the achievement date to be the planned end date but received :#achdate_11#the achievement date must be 7 days after the learning actual end date so that is incorrect too

I then typed the date seven days post end date and get the orginal error message again.

What can I make up to make ESFA accept this? and will it then come back and bite me in QAR or Audit? 

Replies

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Melissa Haase

We use Yeti too :) Your achievement date should be the date of achievement of the EPA (should be on the cert), the date your ACT applies to should also be that date, should resolve your issue I think?

Martin West

The guidance is:

Recording apprenticeship standard completions

For apprenticeship standards that complete their learning on or after 1 August 2019, when all of the training and end point assessment elements have been completed, the following should be recorded:

 

All the component learning aims within the programme must be closed with the Learning actual end date set to the date of the last learning activity for the aim(s).

 

The programme aim must be closed with the Learning actual end date recorded as the date the training period for the programme was finished, not including the end point assessment period.

 

The programme aim must be updated with the Achievement date recorded as the date the end point assessment period for the programme was completed, whether the outcome was a success or a failure.

 

The Date applies to must be recorded on the latest Apprenticeship contract type FAM record as the same date as the achievement date for the programme aim.

 

When the training period for the apprenticeship standard is complete, but the end point assessment period is incomplete, the Outcome must be recorded as code 8 ‘Learning activities are complete but the outcome is not yet known’. Where the Outcome is recorded as code ‘8’, the learning actual end date must also recorded, as all learning activities have taken place.

When the end point assessment period for the apprenticeship standard is complete, the Outcome field must be updated accordingly. If the apprenticeship standard has resulted in a failure at the end point assessment, the Outcome on the programme aim must be recorded as code 3 ‘No achievement’. If the apprenticeship standard is successfully achieved following the end point assessment, the Outcome on the programme aim must be recorded as code 1 ‘Achieved’.

 

All open and closed learning aims that are part of the apprenticeship standard programme must be returned on the ILR until the standard is completed.

 

In order to be recorded as ‘Completed’ (Completion status code 2), both the training and end point assessment activities for the programme must be completed. An end point assessment that has resulted in a failed outcome can be classed as complete as long as the learner reaches the end of the end point assessment period, rather than withdrawing. If either of these have not been completed, then the programme aim cannot be recorded with Completion status code 2

HTH

 

Rachel Jobes

Thank you so much to both of you

Steven Hale

Hi All - where is there any mention that achievement date must be 7 days after the learning actual end date as I'm getting that error too. I can't find a reference to it anywhere?

How does that work for integrated standards?

Martin West

Even in integrated degree standards there are requirements as part of the EPA (Board etc) that take place to confirm completion after the end of training and 7 days between the dates is the minimum requirement validated.

HTH