Ruth Canham-James

Other Employment Type

Created

This may be a daft question, but I can't work it out from the guidance. If an apprentice is made redundant, would you record the OET of 1, against the old employment history record representing the job they have been made redundant from, or on the new unemployed employment history record? If a student is made redundant but gets a new job with no gap, it wouldn't make sense to put the OET on the new employment history record, but that would then mean we couldn't correctly report the redundancy, which makes me think it goes on the old record. 

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Martin West

The ILR specification Notes

A new Employment Status Monitoring Type – ‘other employment type’ has been added to cover additional scenarios including redundancy.

This will be used in the funding calculations to allocate the appropriate funding for continuing learners who have been made redundant. 

And the PSM confirms

Apprentice is made redundant (redundancy)

A new employment status, Other Employment Type (OET) has been added to record employment types such as redundancy.

If an apprentice is made redundant, you must record this in a new Learner Employment Status record with Employment status code 11 or 12, as applicable. While the apprentice is eligible to continue their programme, an Apprenticeship contract FAM type of ACT1 or ACT2 corresponding to the most recent employment period must remain in place without an end date in order to receive payment. If a new employer is found for the apprentice, then a new apprenticeship contract FAM type and a new negotiated price record must be recorded for the start of the period of learning with the new employer.
For full guidance regarding funding eligibility for redundant apprentices, please see the apprenticeship funding rules: https://www.gov.uk/guidance/apprenticeship-funding-rules

If an apprentice becomes unemployed and is not eligible to continue their programme, they must be withdrawn from the apprenticeship.

HTH

 

Ruth Canham-James

I read all that. Which bit says which employment history record it goes on? 

Martin West

I assume as it says in the ILR specifications that this will be used in the funding calculations to allocate the appropriate funding for continuing learners who have been made redundant, then it must go on the existing record together with the ES record 11 or 12 so that the Provider can continue funded delivery.

I agree not clearly documented in either spec or PSM

HTH

Ben James

Forgive me if I am misunderstanding, but would you not just record it as such (for example);

Steveh

It's this bit, right?

If an apprentice is made redundant, you must record this in a new Learner Employment Status record with Employment status code 11 or 12, as applicable.

(Edited)

Martin West

Yes, I have wondered what circumstances you would include ES 12 it is possibly that as OET is collected for all learners and not only apprenticeships that it is needed for other programmes where previous redundancy is a factor and for Apprenticeships where a provider is completing the EPA stage after redundancy.

Ruth Canham-James

Thank you Ben James and Steveh, that makes sense. So if an apprentice is made redundant, but has a new job lined up, we don't record it? That's a shame, as we still need another field for our own internal use to track everyone that has been made redundant, even if they get another job immediately.

Martin West

You could do so as an entry prior to the Apprenticeship start but not for all leaver's:

Recording employment status for apprenticeships

Employment status data is used to monitor and ensure eligibility for funding for apprentices; you must complete the employment status records accurately.

For all apprentices, you must return an employment status record for the apprentice’s employment status prior to the start of their apprenticeship programme.

A new employment status record with a Date employment status applies of the first day of the apprenticeship programme must be added if:

  • The apprentice was unemployed prior to starting the programme, or
  • The apprentice was employed with a different employer prior to starting their programme.

All apprentices must have an employment status record that applies on the first day of their programme with an employment status of ‘In paid employment’ (Employment status code 10).

HTH