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Edited 14 March 2022 13:33
I have been going around in circles trying to resolve this issue looking at previous threads and the provider support manual. Due to what seems to be a common misunderstanding around apprenticeship expected dates I need to amend a apprenticeship programmes expected end date by one month. The incorrect month was reported in last years hard close already, they are continuing in this year.
Should I follow the PSM guidance on "Continuing learners whose Learning planned end date has now been identified as significantly incorrect" OR "Learners whose Apprenticeship standard have been identified as incorrect after hard close". If doing it the first way I am confused about how I should calculate the adjustment for prior learning or how new TNP records should be recorded as no indication is given in the guidance?
No one has replied to this post.
You should do neither as a Planned end date input error cannot be corrected when the start date is prior to 1st August of the current year. This is due how the funding calculation work for Apprenticeships as these are closed off at year end and no adjustment can be made to previous years funding that has been drawn down from DAS.
Instead, you should note this on the learner file only.
14 March 2022 13:46
I mean, I'm not sure that I'd consider a month to be "significantly incorrect"? I'd be quite tempted to leave it with a note on the file to explain what happened and then, if the learner happens to reach gateway a month before or after "expected" then, y'know, that's OK?
I see what you mean about the PSM guidance, I know in the past we've always withdrawn to start date and added replacement records for any massive errors because, as you say, trying to work out the TNPs etc is far too complicated...
14 March 2022 13:49
Hi Martin - above you said "when the start date is prior to 1st August of the current year."
Is the PSM wording incorrect as it doesn't state "start date", it just says "date" which I assumed to mean the "planned end date" when you read the paragraph in full?
13 July 2022 10:02
No follow the guidance:
If the planned end date is identified as being incorrect and the date prior to 1st August of the current year. This data error cannot be corrected. You will be required to acknowledge this administrative error in the learner evidence.
13 July 2022 10:40
Martin - Sorry if I'm being a bit thick here ....but that doesn't answer my query regarding the wording. It doesn't say "start date", it just says "date" which seems to mean planned end date as that's the only date referred to in that sentence.
You've simply quoted the same paragraph that I'm querying so I'm no wiser really.
15 July 2022 08:08 (Edited)
You may be confusing what I have said previously with the general guidance in the PSM
For Apprenticeship programme aims the planned end date must not be changed excepting due to an administration error prior to R14 in the start year due to the funding being reconciled on DAS at each year end.
This is different to the PSM where what you have quoted means you cannot change a planned end date in a previous funding year that has already been passed.
15 July 2022 09:00
Thanks Martin - so where do I find that guidance?
"For Apprenticeship programme aims the planned end date must not be changed excepting due to an administration error prior to R14 in the start year due to the funding being reconciled on DAS at each year end."
15 July 2022 09:07
It is not in the guidance it is based on the following:
Changes to the Learning start and end dates
These fields inform the funding received. You must not make any changes to the start or planned end dates after the funding qualifying period, except to correct errors.
If the learner is transferring to a new learning aim or programme, then the existing programme aim or learning aim must be closed and a new programme and/or learning aim(s) created.
You must not update the Learning planned end date once it has been entered, even if the learner continues on the learning aim beyond that date. If a learner continues their learning beyond the planned end date this should be reflected in the Learning actual end date field; the Learning planned end date must remain unchanged.
The Learning start date and Learning planned end date must remain the same between teaching years as they are used in the calculation of funding and achievement rates.
15 July 2022 09:44
Ah ok, thanks Martin that's really helpful.
15 July 2022 14:36