Claire Ford

Changing Employer on DAS

Created

I've been sent this guidance for recording a change of employer on DAS:

Record a change of employer – Apprenticeship Service Support (education.gov.uk)

If an employer doesn't  want to give us permission to set up a cohort on their behalf, does anyone know if getting the first employer to stop their record, then adding a new record (by the new employer requesting the cohort) would cause a problem?

 

Thanks

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Ben James

That's how you used to have to do it before they added the 'change' feature. It won't cause a problem providing the dates don't overlap.

If the gap is less than 30 days however, be mindful of this - Stop dates to use following a change of employer where the gap in employment is 30 days or less – Apprenticeship Service Support (education.gov.uk)

(Edited)

Claire Ford

Thanks Ben

Yes, it's how I've done it before but I had a bit of a wobble when I saw this in case a new method would cause an issue. 

 

Thanks for the link as well, very useful.

Annabel Redshaw

Hi

We have a data mis-match come up.  The original cost with the 1st employer was £10000 and the residual cost with the new employer is £6000. On our MIS system it is input as residual cost.  How do we get rid of the error?

Ben James

Annabel Redshaw - has the apprentice been set up with employer 2 on DAS? What mismatch are you getting, DLOCK_07?

Annabel Redshaw

Hi Ben

The ILR data-mis-match is coming up on the 1st employer that has stopped their account, not on the new employers.  The new employer isn't set up as 2nd employer on DAS.  They started a new account instead of in a cohort.

 

Apprenticeship service
Price period Total apprenticeship
training price
From
1 Oct 2020 onwards
£18,000
ILR submission
Price period Total apprenticeship
training price
From
13 May 2022 to 31 Jul 2022
£6,000

Ben James

It sounds like you're getting the error because currently the only record for this apprentice in DAS is from Oct2020 which is when I am guessing they started with employer 1. The system will compare this with the latest date/TNP on the ILR, so because you've added TNP3 and TNP4 as of May2022 (presumably when the apprentice changed employer), it is trying to match to this and is noticing the dates/prices don't match.

Employer 2 will need to set up their account and add the apprentice using May2022 and £6,000 as the TNP, at which point it will then see that the 2 systems match. Alternatively, they can give you permissions to do this and you can ensure the date/price matches - Record a change of employer – Apprenticeship Service Support (education.gov.uk)

(Edited)

Annabel Redshaw

Hi Ben

That makes sense but it is the same employer, she has just progressed to a Level 3 apprenticeship from her L2.