Bill Smith

Traineeship Withdrawal



If a traineeship spans across 2 contract year's (starts in June and planned end date is October) if a learner withdraws in the new contract year would you reduce the planned learning hour's to actual hour's undertaken if this is within 6 week's of the academic year? 

The learner has done over 6 week's in learning from their start date but from first attendance in august they would have withdrawn within 6 weeks of the academic year starting. 

Many Thanks,



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Ooh, good question. The Guidance on this is really about standard 21 month college courses (eg Sept 21 to June 23), where the learner doesn't start year two until September even though their eligibility nominally starts 1 August. So, if they come back for year two but only stick around for three weeks, they will have passed the 42 days from 1 August, but it's a bit of a cheek given they've not *really* been on course six weeks. This is why we have to reduce the hours to actual for these learners because there's no other way to not claim the money.

Assuming you've got evidence of delivery through August, I think you can leave the hours as you would for any other withdrawal.


Bill Smith

Thanks for your response. 

For this traineeship the learner is planned to be onprogramme for June 2021 to October 2021. The learner has shown on PDSAT report for Withdrawals and planned hours for learners continuing from a previous year 22Y-210. The implications on the report show 'Where a learner withdraws from any learning aims within the first six weeks of a study programme that is continuing from a previous year, the provider must update the annual planned hours to remove all of the hours within the funding year for these learning aims, except for any hours actually delivered within the first six weeks. and the 16 to 19 guidance states 'Q13 When does the first six weeks for setting and adjusting planned hours start for students who started their programme in the previous funding year? A13 You must set and adjust the planned hours for a student’s study programme in each funded year of their programme. No planned hours or start period completion
rolls over from one funding year to the next. When the student’s programme crosses into a new funding year, for the purposes of recording planned hours you treat them the same as a new start. This means that the earliest possible start date for every funding year is always 1 August.' however as this mentions study programmes would you apply the same rationale for Traineeships? 

So, as the six weeks start again from the beginning of the academic year, we would need to reduce the hour's to actual hours (due to the learner withdrawing within 6 weeks of their first attendance in august)?


The point is, as they haven't passed six weeks AND been on prog since 1 August they'll not generate any funding anyway, so it's somewhat moot.