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I am not sure about an exemption declaration part but you could always refer them to the funding rules, P237 which states: Supplies of training or end-point assessment, which are paid by government funding, including the apprenticeship levy, are exempt from VAT.
That might suffice for evidence for them (Hopefully)
EPAO charging VAT on EPA
We have an EPAO, who I am in the middle of contracting with, and they have VAT included in the price. I have said VAT cannot be charged on EPA.
To remove the VAT charge, they want me to complete a VAT exemption form - stating as an educational institution we are exempt from VAT, then they'll remove it from the contract.
I have tried to explain that this shouldn't be my job to provide this exemption declaration - as the EPAO on the register, they should be addressing the VAT issue.
I'm starting to doubt myself ....