Sarah Wartnaby

OTJ hours - restarts

Created

Hi all, 

I keep doubting myself over something, as I think I have starred at it to long that my mind has given up. Where a learner needs to withdraw and restart later (no BIL as to do with change of employment). We take into account the previous programme into the minimum duration, I am assuming this also includes OTJ hours aswell? for example if the learner did not do sufficient OTJ within the original programme for their duration up to the point of WD, we would need to look at making up the OTJ hours from the first programme within the restart programme?

Or for example would you look to Withdrawn them to an earlier point to match the OTJ progress?

Looking for best practice around this :)

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Ben James

If the learner did not do sufficient OTJ within the original programme for their duration up to the point of WD, we would need to look at making up the OTJ hours from the first programme within the restart programme?

In almost all cases, yes, they'd need to make up the shortfall in order to meet the minimum requirement. You'd record the same Planned Hours on their return record because both periods of training are part of the same apprenticeship programme (if they're restarting and you're marking them as such on the ILR). There are obviously weird exceptions, such as if the working hours are reduced/increased (P303), meaning that the actual hours might not quite amount the planned hours, but do equate to the 20% of the actual duration (requiring you to follow P54). 

Or for example would you look to Withdrawn them to an earlier point to match the OTJ progress?

I'd probably avoid this. If the withdrawal date you used on their first record was their actual evidenced last date in learning, this is what you should stick to.