Matthew Rogers

EPA reasonable adjustments

Created

Good morning all.

We are in the process of submitting one of our apprentices for End Point Assessment. The apprentice is deaf and the use of an interpreter has been requested. The EPAO contacted the employer directly and quoted £596...something they are not willing to pay. The EPA cost is the same as what we could receive for the achievement payment so an additional cost of £596 is a huge amount for us. 

Has anyone experienced a situation like this before? Is there any funding available? We claimed ALS during his apprenticeship but the £150 payments went towards additional sessions/adding closed captions to our online content.

Thanks,

Matt

 

 

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Martin West

In many cases reasonable adjustments will be put in place and funded by the EPAO, as they are classified as an eligible cost that should be reflected in the price negotiated between the employer and the EPAO. The EPAO guidance setting out the conditions for registration explains this in more detail.

EPA 5.7 Eligible costs are costs to support any special arrangements you may need to put in place to ensure any apprentices with special educational needs, disabilities or with another temporary or permanent debilitating condition can fairly access EPA

I expect in this situation the CAP has been reached so the employer is required to fund any amount over the CAP.

This should have been identified when the EPA cost had been agreed.

In many cases reasonable adjustments will be put in place and funded by the EPAO, as they are classified as an eligible cost that should be reflected in the price negotiated between the employer and the EPAO. The EPAO guidance setting out the conditions for registration explains this in more detail.

In some circumstances, there may be some substantial additional costs associated with providing reasonable adjustments during the end-point assessment process. These should be agreed between the employer, training provider, apprentice and EPAO in advance to ensure that they are appropriate and proportionate. These may be funded through ALS if they meet the criteria of additional support that enables the apprentice to demonstrate how the apprentice meets the occupational competency requirements.

The funding should be claimed by the training provider through the ILR using the standard ALS process and must be evidenced in the same way and to the same standard. These records must be kept for audit purposes. Funding found to be claimed for unnecessary or inadequately evidenced support may potentially need to be repaid to the ESFA. 

HTH

(Edited)