Clair Ayling

12 month apprenticeship with RPL

Created

If a candiate for a 12 month apprenticeship comes in with a small amount of RPL would the apprenticeship be eligible? If we delivered over 12 months with content aimed at stretching and challenging to achieve highest grades?  Or would the RPL have to reduce the content and make the apprenticeship less than minimum duration?

 

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Martin West

If it is a 22/23 start you must follow guidance and if the resulting OTJ training hours are below the minimum they are not eligible for funding.

P25.5 To reduce the total negotiated price you must:

P25.5.1 Calculate the percentage of prior learning that the individual has, as a percentage of the off-the-job training hours that would be delivered to an individual with no relevant prior learning for the same standard. For example, if the individual’s prior learning accounts for 300 off-the-job training hours and typically, for the same standard, 1,000 off-the-job training hours would be delivered to an individual with no prior learning, this would equate to 30% prior learning.

P25.5.2 Reduce the total price by at least 50% of the prior learning percentage, from the maximum funding band (the 50% reduction recognises that there are fixed costs in the programme). For the example in P25.5.1 above, where the apprentice has 30% prior learning, this means there must be a reduction in total price of at least 15% of the maximum funding band. This reduced price is the maximum that will be paid using apprenticeship funding (e.g. £8,500 for a £10,000 funding band where there has been a 15% reduction).

P25.5.3 This new maximum funding amount becomes the starting point for any further price negotiation with the employer. Additional discounts could be applied, for example, where the apprentice is part of a large cohort.

HTH

Ruth Canham-James

Practically speaking, they're not eligible. You are not allowed to artificially extend durations after you've applied reductions to your normal duration, based to RPL, just to meet the minimum 12 months. I did ask ESFA this once and they confirmed (that was when restarts after full withdrawals had to to be a further 12 months, which is no longer the case thankfully). 

SimonL

You no longer have to reduce the duration. As long as you have applied RPL and a reduction in cost and OTJ from your planned hours and the OTJ still meets the minimum requirement then it won't make them ineligible. 

Ruth Canham-James

Simon Liversedge What makes you think that? The 22/23 rules say;

P24.2.3 There must be evidence that the programme content,
duration and price has been reduced accordingly (see
paragraphs P25 to P26 for further guidance, including
how to calculate and document the price reduction);

 

P25.4 Your assessment must quantify the content which should be omitted
from the training plan, in the form of a volume of off-the-job training
hours.

P25.4.1 The reduction of off-the-job training hours must translate
to a reduction in duration and in the total negotiated price.
(If you cannot reduce the duration, you must still meet the
minimum requirements of the off-the-job training policy for
the full duration of the apprenticeship that you have
reported to us in the ILR).

 

P25.4.3 Where you account for prior learning and experience and
the reduction of content would mean that the
apprenticeship would fail to meet either the minimum
duration requirement or the minimum off-the-job training
requirement, the apprenticeship is not eligible for funding

SimonL

This bit here Ruth

Martin West

What P25.4.1 refers to is where your delivery model is over a set period say attendance at college over the year, as this duration is set the duration cannot be reduced but where the RPL reduces the content of the apprenticeship they may not be eligible for funding where the OTJ hours are below the minimum.

Other than that, where delivery is not over a set period due to the delivery model you would be expected to reduce the duration.

HTH

Ruth Canham-James

Even where we had a set duration because of scheduled classes, if we thought the RPL would take them below the one year duration if we didn't have fixed classes, we still say they're ineligible. P25.4.1 could apply for us if it's normally a two year course, we think RPL means a duration and price reduction of 20%, but we can't reduce below two years because of timetables. They would still have met the one year minimum even if the timetabling hadn't been a problem. That small exemption doesn't negate all the other rules that say you should reduce the duration.

Martin West

No but the OTJ hours for a two year duration may be below the minimum required in which case they would be ineligible for funding.

Ruth Canham-James

Minimum for that specific Standard you mean? The only minimum OTJ I know about is the validation rule one. I wouldn't get involved in the specifics of each Standard, our apprenticeship team manage that. But yes, if there's a Standard minimum, that also needs to be met, and you equally can't artificially extend durations to meet that.