Ruth Canham-James
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Ruth Canham-James commented,
We had this query a while ago on feconnect, and the answer was the end of the EPA. Honestly, I don't think it makes any difference if you use the practical period end date though, as the DAS date doesn't control anything. It doesn't have to match what's in your ILR, and the ILR date is what controls the funds taken from the DAS. We've got loads of records in DAS with an end date that's the practical period planned end date, and I'm not going to fix them. It really doesn't help that this same piece of information is variously referred to in the Apprenticeship Service as "Training end date", "Planned End Date", "Projected Finish Date" and probably another one too.
We had this query a while ago on feconnect, and the answer was the end of the EPA. Honestly, I don't think it makes any difference if you use the practical period end date though, as the DAS date d...
Ruth Canham-James commented,
Jessicar - Yes! It hasn't yet happened to us, but I spotted this right at the beginning of the reforms. It could push them into insufficient funds, and they would have to pay 5% of the excess, or we'd get no completion 20%. I made it really clear to our apprenticeship team that they must not give artificially long planned durations for this reason, as early completions could now be a problem for levy payers.
Jessicar - Yes! It hasn't yet happened to us, but I spotted this right at the beginning of the reforms. It could push them into insufficient funds, and they would have to pay 5% of the excess, or w...
Ruth Canham-James commented,
Yes, sorry if that wasn't clear, just the first payment is higher, as Martin has said. If an apprentice finishes early you get a bulk payment at the end too, called a balancing payment. If they finish two months early, you get a triple payment in the last month.
Yes, sorry if that wasn't clear, just the first payment is higher, as Martin has said.If an apprentice finishes early you get a bulk payment at the end too, called a balancing payment. If they fini...
Ruth Canham-James commented,
Yep, this happens to us a lot, and we just get multiple months' funding in the first month in which they were in the ILR. Same if you get a data lock that stops payment. Once you fix it, you get all due payments the next month. Just watch out that this doesn't happen at the year crossover. If you had an apprentice that started in July, and the enrolment isn't in the ILR and data lock free by R14, you'll never get that July payment. They don't back date payments cross academic years.
Yep, this happens to us a lot, and we just get multiple months' funding in the first month in which they were in the ILR. Same if you get a data lock that stops payment. Once you fix it, you get al...
Ruth Canham-James commented,
Hello, I get the same. I've reported it several times to the apprenticeships service. I can't see the wood for the trees when they're including apprenticeship data that never even existed in the current year. Please report it too, I feel like they don't take me at all seriously when I explain that this is a real problem, and they say that nobody else has reported it. I have dozens of students on that report with rows from old apprenticeships that are no longer of any relevance.
Hello,I get the same. I've reported it several times to the apprenticeships service. I can't see the wood for the trees when they're including apprenticeship data that never even existed in the cur...
Ruth Canham-James commented,
Thanks. I'm not that involved with QAR, so not always sure what impacts. I know about dates and funding streams, but we have other FRM reports and other bits of kit that find those disparities between years. I wasn't sure about the loan indicator. I checked, and we have maybe ten loan funded learners who were due to complete in 19/20, but have continued into this year. Only 4 are on this report, the rest are not! All still flagged as loan in 20/21. I've asked Finance to check if they can spot and reason in the loan portal, maybe they didn't close all of them. I always have every detail of every row on on the FRM reports ready to send to the principal should I be asked about it. I make extensive notes that I copy month to month for rows that I can't get rid of. I do not like to caught off guard or look like I don't know what I'm doing! I'm pre-emptively going to explain why we have rows in FRM27 again this year. I put a lot of effort into preventing those (and did manage to cut them down from last year), but I just can't stop curriculum sometimes only telling me about withdrawals that happened in one year, after that year closes. We have a lot of distance courses that don't have registers to monitor non-attendance, so I rely on the delivery teams reporting withdrawals properly. It won't be me explaining why the late withdrawals at least.
Thanks. I'm not that involved with QAR, so not always sure what impacts. I know about dates and funding streams, but we have other FRM reports and other bits of kit that find those disparities betw...
Ruth Canham-James commented,
I don't think we ever disagree Steve! I had that thought too. If the first employer was non-levy, they probably already paid, and wouldn't even notice if you didn't refund them, but I wouldn't condone that sort of thing.
I don't think we ever disagree Steve!I had that thought too. If the first employer was non-levy, they probably already paid, and wouldn't even notice if you didn't refund them, but I wouldn't condo...
Ruth Canham-James commented,
Yes, we'd get the new employer to sign up, and agree to pay the outstanding amount. Usually the 20% completion, but it depends. Unless the apprentice was made redundant, they have to be employed when they do their EPA, and ESFA won't fund them. You can't charge the old employer for the completion if they've left there (which is what would happen if you didn't make any changes to the data), and if you don't get the new employer set up, you lose the completion payment.
Yes, we'd get the new employer to sign up, and agree to pay the outstanding amount. Usually the 20% completion, but it depends.Unless the apprentice was made redundant, they have to be employed whe...
Ruth Canham-James commented,
Jessicar - We certainly don't import it anywhere. How would that work? We import the ILR errors, but not FRM ones. We've got one of these David. Says there's a 300+ hours placement, but the student is not on a placement with us at all, and there is a "Matching Organisation Name" that's another provider. In our case, it's a subcontracted out learner (the provider on the report is not the subcontractor we work with), so I'm going to ask the delivery team if they know of any reason for this. Otherwise, I'm just ignoring it, as I know our data is correct. We've got a handful more which are on 300+ hour placements because they're Industry Placements (CDF). I wasn't planning on coding the ZWRKX002 as the core aim. The rates and formula rules say "T Levels must always have the technical qualification as the core aim", so I'll assume the same for study programmes with a CDF Industry Placement, and just ignore these too.
Jessicar - We certainly don't import it anywhere. How would that work? We import the ILR errors, but not FRM ones.We've got one of these David. Says there's a 300+ hours placement, but the student ...
Ruth Canham-James commented,
Thanks Paul! :) Hopefully I can get some bits sorted this afternoon.
Thanks Paul! :) Hopefully I can get some bits sorted this afternoon.