Ruth Canham-James

Working in College MIS since July 2009.

Last activity

Member since

Votes

90

Subscriptions

567

Replies

Community Reply

Ruth Canham-James commented,

And you'd record the ECF/MCF as 3 - Learner has met the GCSE condition of funding as they hold an approved equivalent UK qualification. Don't enter the grade as if it were a GCSE.

And you'd record the ECF/MCF as 3 - Learner has met the GCSE condition of funding as they hold an approved equivalent UK qualification. Don't enter the grade as if it were a GCSE.

Community Reply

Ruth Canham-James commented,

I think if they started in the current year, you can just correct it. I'm sure we've done that several times. If you've already had some funding, it can make the amounts in the reports look a little odd, but it should balance out.

I think if they started in the current year, you can just correct it. I'm sure we've done that several times. If you've already had some funding, it can make the amounts in the reports look a littl...

Community Reply

Ruth Canham-James commented,

Sarah Vernon Might be a silly question, but will a blank work? We trialled all the RPL stuff, and it did error sometimes, but we definitely managed to get things through with a price reduction and no OTJ/duration reduction.

Sarah Vernon Might be a silly question, but will a blank work? We trialled all the RPL stuff, and it did error sometimes, but we definitely managed to get things through with a price reduction and ...

Community Reply

Ruth Canham-James commented,

Definitely not. We deliver just for co-funding and no student contribution for all sorts of reasons. Plus, we don't record in the ILR what the student contribution was, so how would they know?

Definitely not. We deliver just for co-funding and no student contribution for all sorts of reasons. Plus, we don't record in the ILR what the student contribution was, so how would they know?

Community Reply

Ruth Canham-James commented,

Simon Molineaux-Inglis I honestly just build it every year. I start with pulling the TQT or GLH from the LARS data. Do some VLOOKUPs against the enrolment records I've export into Excel. Work out the total STULOAD of the qual based the TQT or GLH as a percentage of 504 hours (as per HESES guidance). If there is no TQT/GLH, I manually add our planned delivery hours. Calculate enrolment durations, calculate what percentage of that duration falls into the given academic year (I add the first and last days of the year in as columns). Multiply various things to get a STULOAD. OfS were happy with that, and you just ignore the OfS validation where it says the STULOAD is very low (it will be if it's a small qual already, and they're only doing 5% of it in this academic year). You have to watch out for students who've gone past their planned end date into a new year (I tend to just do them manually). Then there are withdrawals where you're expected to reduce the STULOAD to what they actually did. There's a few bits of manual faffing about, so nothing I can just plug data into and go. If you pay OfS Registration fees, you want to keep STULOAD as low as possible within the rules. Recognised HE is non-negotiable, the STULOAD values are fixed. For everything else L4+, the rules are super woolly, so you need to be careful when managing your numbers. For example, GLH is lower than TQT, so if you use GLH, as it results in a lower STULOAD. OfS shouldn't have an issue if you have a clear rationale, since they haven't provided any clear guidance. We were audited on this and they were happy with my model as I could show my workings. It may just tip you into a lower payment bracket, so worth checking where you fall in the payment bands. For example, if your total HE FTE came to 1,001, it's worth checking your calculations on non-recognised HE, and also withdrawals for all L4+, to see if you can justifiably get that below 1,000, and save yourself about £14k. Bearing in mind the guidance says "broad brush strokes", you've usually got a little wiggle room. Whilst recognised HE STULOAD we get right at enrolment, I do a lot of the non-recognised STULOAD and withdrawal reductions in one go towards the end of the year when all withdrawals and enrolments have happened. OfS only use our R14 really, and it would be a colossal admin job to do this repeatedly throughout the year.

Simon Molineaux-Inglis I honestly just build it every year. I start with pulling the TQT or GLH from the LARS data. Do some VLOOKUPs against the enrolment records I've export into Excel. Work out t...